All India Gorkha Ex-Servicemen's Welfare Association Registered & Recognised by Govt.of India, Ministry of Defence New Delhi

All India Gorkha Ex-Servicemen's Welfare Association

Registered & Recognised by Govt.of India, Ministry of Defence
 New Delhi

                                                Founder Members 
    
                                   1.     Shri  Ari Bahadur Gurung     -   Darjeeling
                                   2.     Shri  L R Jossee , MLA          -   Calcutta
                                   3.     Shri  D S Thakur                    -   Lucknow
                                   4.     Capt  Mani Kishan                 -   Dharamshala
                                   5.     Shri Dan Singh Thapa            -   Shimla
                                   6.     Shri  R B Rai                          -   Darjeeling
                                   7.     Shri Durgey Thapa                 -   Shillong   
                                   8.     Shri  Rattan Singh Khattri     -   Deharadun
                                   9.     Shri  Shil Chand Thakur        -   Shimla
                                  10.    Lieut  Babu Ram Shah           -   Shimla           

Brief History

1.     All India Gorkha Ex-Servicemen's Welfare Association (AIGEWA)  is a prestigious organisation of all Gorkha Ex-Servicemen’s in all over India. The Organisation had come into its  existence on 26 Nov 1950. This was formed during the onset of  Second World War  for the proper administration / welfare of  Gorkhas settled in India for which a  sum of  Rs 40 Lacs corpus money was generated &  received from Post War Reconstruction Fund in 1947.  The Post War Reconstruction Fund was created by the British India Govt. on 3 April 1942 when the great World War II had broken  out. It was made for the Welfare and rehabilitation of thousand of those Indian Soldiers and Gorkha Soldiers of  Nepal who had fought alongside the Britishers in the World War II right from beginning to its end ie, 3 Sep 1939 to 8 Nov 1945. British India Govt.had visualized  that one day the War would come into its end and after completing their service several of those soldiers had to be de-mobilized. Hence for their welfare and rehabilitation a fund was created known as “Post War Reconstruction Fund” (PWRF) in April 1942. In this “Post War Reconstruction Fund” (PWRF). The Govt. every month contributed Rupees two for each combatant and one rupees for non combatant. Consequently World War II ended on 08 Nov 1945 when America’s fighter plane dropped atomic bombs on Japanese busy cities of  Hiroshima and Nagasaki causing huge destruction of human lives.

2.     The whole amount accumulated in the PWRF during the 6 Year World War II were as under: -

(i)         Army                                       - .19,35,24,000.00

            (ii)        Royal Indian Navy                 - .        13,31,000.00

            (iii)       Royal Indian Air Force           - .        11,84,000.00

                                                            Total    - .19,60,39,000.00.
3.      Govt. decided to with hold 20% of PWRF as corpus money for the welfare of other Indian Ex-Servicemens in future and rest of the shares were distributed to various provinces and Indian state for their troops. During these period our neighboring countries like Burma, Pakistan, Srilanka Nepal were considered as provinces and states like Gwalior, Hydrabad etc. of local Rajya/ Zamindars under British India rules.

4.     In the process an amount of Rs 54 Lacs came into the share of Nepal and this entire amount were sent to Nepal without retaining any share for the Gorkhas who had settled in India. Despite sacrificing their valuable lives in the battle field of World War II, legitimate rights of Indian Gorkhs were ignored. Having found such injustice some of elite Indian Gorkhas like Ari Bahadur Gurung, Bar- at – Law (Darjeeling) then member of Parliament (I^st Lok Sabha of Independent India), Dilip Singh Thakur, New Delhi, LR Josse, MLA Calcutta, Shri Dhan Singh Thapa, New Delhi, Sheel Chand Thakur, New Delhi etc. unitedly came forward to protest against this issue. Not only this they also formerly formed an organisation called as “Indian Gorkha Ex-Servicemen’s Welfare Fund” (IGEWF) which was later on became the mile stone in formation of AIGEWA. Through this IGEWF, they put forward the strong demand of PWRF shares for Indian Gorkha Ex-Servicemen also. Ultimately Govt. of Nepal agreed to offer .10 Lacs out of their shares and Govt. of India also provided .30 Lacs more. Thus the amount of 40 Lacs were made as corpus money for the welfare known as  Indian Gorkha Ex-Servicemens Fund (IGEWF). The Govt. advised Shri Ari Bahadur Gurung, MP to form an organisation in all India basis for the administration of .40 Lacs to be utilized for welfare activities.In the mean time All India Gorkha Ex-Servicemen's Welfare Association (AIGEWA) was formed on 14 Feb 1951 as per the Govt. order and   registered as S-476 of 1950 and recognized by Govt. of India, Min of Defence .

5.      Under the direction of the Min. of Defence the first meeting of IGEW Fund was held on 20 Mar 1951 in which AIGEWA was formally formed. This meeting was inaugurated by Shri Ari Bahadur MP at the Constitution Hall of Parliament House, New Delhi in the august presence of Shri Himat Singh Jee, Minister and Shri HM Patel, ICS then Deputy Defence Secretary and 10 representatives of Gorkha Ex-Servicemen’s (GESM) of Assam Shillong, Darjeeling, Dehradun, Bhagshu, Dharamahsala, Nautanwa, Shimla, New Delhi. In this meeting Shri Ari Bahadur Gurung was elected AIGEWA’s first President, Shri LR Josse, MLA, Vice President and Shri DS Thakur, General Secretary.

6.     It is also worth mentioning here that in the meeting Govt. of India, Min of Defence clarified that they will not deal with the affairs of Gorkha Ex-Servicemen’s living in various parts of India. Hence , the Govt. instead authorized AIGEWA to make recommendation to the Min of Defence for the smooth administration of Indian Gorkha Ex-Servicemen’s Welfare fund set up under Govt. of India letter No.27-8B(124)/49/I/1267/D(AG) dated 14 Feb 1951. This is the historical facts regarding the formation of AIGEWA for which all Indian Gorkha Ex-servicemen should feel proud of it.

Formal AIGEWA Formation
7.       Under the direction  of the Min Of Def the first meeting of the IGEW Fund was held on 28 Mar 1951 which was enabled AIGEWA to be formed formally . (copy attached as Appx "C") This meeting was inaugurated by Shri Ari Bahadur Gurung, MP at the Constitution Hall of Parliament House, New Delhi in the august presence cof Shri Himat Sin gh Jee, Minister and Shri HM Patel. ICS then Defence Secreatry and 10 representatives of Gorkha Ex-Servicemen's (GESM) of Assam Shillong, Darjeeling, Dehradun, Bhagshu, Dharamashala, Nautanwa, Shimla, New Delhi. In this Meeting Shri Ari Bahadur Gurung was elcted AIGEWA's first President, Shri LR Josse,MLA Vice President and Shri DS  Thakur, General Secretary.
8.      In the above meeitng Member of Govt. of India, Min of Defence clarified that they will not be able to deal with the affairs of Indian Gorkha Ex-Servicemen spread over in various states. Hence, ,the Govt. of India instead authorized AIGEWA to make recommendations to the Min of Defence for the smooth administration of Indian Gorkha Ex-Servicemen's Welfare fund set up under Govt. of India letter No. 27-8 B (124)/49/I/1237/D (AG) dated 14 Feb 1951. this is a historical fact regarding the formation of AIGEWA which enabled the organisation including its sister organisations to commence its welfare activities.

Presidents / Ex –Presidents of the Association

  9.       (a)        Sh  Ari Bahadur Gurung , MP , Bar- At – Law       (Darjeeling)

            (b)        Sh  L R Jossee , MLA                                            (Calcutta)

            (c)        Brig  Sher Jang Thapa , MVC                                 (Dharamshala)

            (d)       Lieut Jagat Singh Khanka, S.B.O.B.I                       (Dharamshala)

            (e)       Col  Kushal Singh Thapa                                         (Dehradun)

            (f)        Brig S S Panwar                                                      (Dehradun)

            (g)        Brig  B B S Karki                                                   (Dehradun)

            (h)        Col  B S Khattri                                                     (Dehradun)

          (j)         DIG, Ex Maj VSThapa                                         (Shimla) -  in Chair                                    
Aim and Objectives  
10.     The objects of the Association shall be to frame & formulate such scheme or schemes from time to time as may be conducive to further & promote the economic, social educational etc.particularly of those Gorkhas who have actually served in the ranks or who may be in active military service & also for the advantage of their sons & brothers , wifes & daughters.    

(a)                To render such assistance – pecuniary etc.  to widows, orphans, destitutes  and other needy members of the community as may be possible out of alloted funds or which may be cotributed for such objects.

(b)        To consider and put into force all proposals received by the association from associate organizations for benefits, assistance or aids etc. to members of the community.

(b)                                        (c)              To set up new destitute homes, schools, institutions etc. and to maintain those                already established in India.

(c)                             (d)             To lay down policies regarding investment, disbursement and utilization of the               funds belonging to the Association.

(e)               To collect and receive funds, contributions from Government, various organisation and individuals etc. to full fill the objects for which the Association has been formed.

(f)                To render financial support to the deserving financially poor children of ex-servicemen, who are studying from class VI to BA and above through scholarship.

(g)                To conduct free 3 months vocational training of professional courses like , Beautician, computers, carpet weaving, soft toys making and cutting tailoring, knitting, embroidery, painting and fabric painting in achieving self reliance.

(g)                                       (h)           To spread social & educational awareness among the society for the                       upliftment of community.

Management And Utilization Of  Fund

 11.    The main objective of the fund is to offer grant to promote the economic , social & educational welfare of the Gorkhas & also to render assistance to orphans , widows & destitudes. A committee was thus formed to administer the fund. The Chairman was the Secty Min Of Defence and President AIGEWA ,The DGR & Secty KSB were also the members.  The corpus money of .40 lacs was

subsequently merged with Flag day Fund under Ministry of Defence Govt. of India, New Delhi wef. Year 2000. This is  under the supervision of Kendriya Sainik Board Army Headquarters, RK Puram, New Delhi . Interest of the Corpus Money are provided to AIGEWA every year as an Annual Budget for  utilization & implementation of various welfare activities / projects of Indian Gorkha Ex-Servicemen, their widows and dependents in the shape of stipends / scholarship, vocational trg , funeral grant, DD-40, Daughters marriage and loss of property due to natural calamities.

(a)        The Annual Budget till FY- 2006-2007 was only  5 Lacs .

(b)        From FY 2007-2008 it was increased to  8 Lacs.

(c)        Presently ,  due to increase in awareness & spreading of AIGEWA activities / launching of various wefare projects 8 Lacs budgets is also felt inadequate to carry out  projects / programmes  by the Association. The shortage of funds is also attributed to all round inflation factors thus ,  AIGEWA had forwarded a Statement of Case requesting for Enhancement of the Yearly Grant . (Copy attached as Appx “ D”)

Sister Organisations Affiliated To AIGEWA

12.      The headquarters of AIGEWA is located at the Multi Purpose Hall, Vill Nayagaon , PO Anarwala, Dehradun (Uttarakhand). The following are its sister Orgs;-

(i)      Gorkha Ex-Servicemen’s Association, Darjeeling (WB)

(ii)     Himachal Pradesh Gorkha Ex-Servicemen’s Welfare Association, Bakloh (HP)

(iii)    Himachal & Punjab Gorkha Association, Dharamshala, (HP)

(iv)    Gorkha Sudhar Sabha, Jammu

(v)     Gorkha Ex-Servicemen welfare Union, Nautanwa (UP)

(vi)    Punjab Gorkha Ex-Servicemen Welfare Association, Pathankot (Punjab)

(vii)   Gorkha Association , Shimla (HP)

(viii)  Gorkhali Sudhar Sabha, Dehradun, (UK)

(ix)    Meghalaya Gorkha Ex-Servicemen’s Welfare Union, Shillong (Meghalaya)

(x)     Sirmour Gorkha Association Nahan (HP)

Infrastructure  

  13.      AIGEWA receives no maintenance funds from the Govt sources , and is depended on voluntary contributions for its self sustenance . However, due to persistent efforts it was able to obtain sanction & construct  a  Multipurpose Home (MPH), at Vijaypur- Hathibarkala (Naya Gaon) Dehradun  in 1999 at a cost of  .28 lacs.  The amount was sanctioned through Kendriya Sainik Board, New Delhi.  The Multipurpose Home (MPH) houses Hq AIGEWA  office , has a  small Library cum Conference Hall,  Coaching Class rooms for computers,  ladies Vocational Training  Class room . Beside this, we are maintaining  guest rooms / dormitory  accommodation having 18 beds , dining hall and kitchen, for stay of out station guests / delegates during Annual General Meeting / members visiting the Hqs.

Financial Grant

 14.   The All India Gorkha Ex-Servicemen's Welfare Association receives Annual financial assistance through the Kendra Sainik Board to the extent of 8 Lacs.  This is distributed amongst the Gorkha Ex-Servicemen and their dependents as financial assistance from Kendriya Sainik Board, New Delhi for the following   purposes: -

(a)                Stipends for school going children, higher education and technical courses.

(b)               Special assistance to outstanding students for the purchase of course books.

(c)                Honorarium to teachers and instructors for running of educational coaching classes. Vocational training  like machine knitting, tailoring, machine embroidery, fabric painting, soft toys making, cooking, preservation of food, personal hygiene and Beautician etc.

(d)               Preparatory coaching class for entrance examination of union public service commission viz. IAS, IPS, PCs.

(e)                Preparatory coaching class for entrance test of National Defence Academy, Officer Training Academy, Indian Military Academy.

(f)                Financial assistance for boosting sports like soccer and boxing.

(g)               Financial Assistance to meet funeral expenses.

(h)               Financial Assistance for marriage to the daughters of widows.

(i)                 Financial assistance to some deserving, elderly Ex-Servicemen and their widows. We also assist them with small cash for purchase of medicines, whenever the same are not provided by ECHS.

(j)                 Special monthly allowance to Handicapped children of Ex-Servicemen who are mentally retarded from birth, blind or suffer from polio cases.

(k)               Financial assistance for repairing houses to needy and deserving ex-servicemen, damaged by natural calamities.

      UPDATED   :  The utilization of Yearly Grant received from the KSB is as given below:-

	FY-2010-11	FY-2011-12	FY-2012-13	FY-2013-14
(a) Stipends	397900/-	387800/-	362280/-	3,50,720/-
(b) Funeral	170970/-	4500/-	12600/-	--------
(c) Natural Calamities	30000/-	15000/-	2500/-	--------
(d) Destitute (DD-40)	-------	-------	--------	--------
(e) Widows Daughter Marriage	5000/-	12500/-	--------	5000/-
(f) Vocational Training	43650/-	136650/-	192450/-	1,49,250/-
(g) Office Contingencies	--------	--------	8000/-	6000/-
(h) Telephone , Electricity, Water Bills	16185/-	14102/-	17219/-	18721/-
(i) Travelling & Conveyance	65028/-	62457/-	16344/-	84117/-
(j) Honorarium	108000/-	112400/-	129600/-	130955/-
(k)By Contigenies
(a) Printing & Stationary	10591/-	16639/-	8030/-	13279/-
(b) Postage & Courier	4673/-	7582/-	2703/-	6759/-
(c) Others	900/-	12213/-	8000/-	4,65,000/-
(l) Audit Charges	7000/-	7000/-	7000/-	7000/-
(m) Repairs & Manitenance	56527/-	8550/-	15263/-	34290/-
(n) Miscelleneous Expenses	5115/-	22585/-	37304/-	13732/-
TOTAL:	9,21,539/-	8,19,978/-	8,11,293/-	12,84,823/-

           

*AUDIT  :- The accts are audited by a CA on yearly basis & report / proceedings fwd to the KSB.

Managing Committee

 15.     A Managing committee is elected/ formed on Trinnial basis who are elected by outgoing office bearers  &  representatives of all affiliated sister organizations . The  present  committee formed  in  Dec 2013  is headed by the following :-

(a)        President                                                         : -         DIG Ex-Maj V S Thapa

(b)        Senior Vice President ,Hq AIGEWA             : -         Col (Retd) M S Thakur         

(c)        Vice President, Western Sector                      :-          Hony Lt Bhupender Singh Gurung

             (Haryana, Punjab, Jammu, Himachal Pradesh)

(d)       Vice President, North East Sector                   :-          Sub Subodh Joshi (Retd)

              (Meghalaya, West Bengal, Assam)

                       

(e)         Legal Advisor (appointed br President)           -          Lt Col V K Sharma (Retd)

(f)         General Secretary                                          : -         OS Shri AK Mukhia (Retd)

(f)          Secy cum Treasurer                                       : -         Miss Shristi Pradhan

RULES  & BYLAWS

Rules of the All India Gorkha Ex-Servicemen's Welfare Association

Name

1.         The Association has been formed for the general welfare of the Gorkha Ex-Servicemen and their dependents settled in India and has come into being by a resolution passed at a meeting of the representatives of (i) Gorkha Ex-Servicemen's Association, Darjeeling, (ii) Assam (now Meghalaya) Gorkha Ex-Servicemen's Welfare Union, Shillong, (iii) Gorkhali Sudhar Sabha, Dehradun, (iv) Himachal & Punjab Gorkha Ex-Servicemen's Association, Dharamshala and (v) Gorkha Association, Shimla held in New Delhi on sunday the 26 Nov. 1950 and  will be called " All India Gorkha Ex-Servicemen's Welfare Association”. Later on, Himachal Pradesh Gorkha Ex-Servicemen's Welfare Association, Bakloh, Gorkha Ex-Servicemen's Welfare Union, Nautanwa, Punjab Gorkha Ex-Servicemen's Welfare Association, Pathankot and Gorkha Sudhar Sabha, (Jammu& Kashmir) were Affiliated to the Association.

Objects

2.         The objects of the Association are to frame and formulate such scheme or schemes from time to time as may be conducive to further and promote the economical, social and educational welfare of Gorkhas who have actually served in the ranks or non-combatants (enrolled) in the Defence Services or who may be on active military service and also for the advantage of their sons and brothers, wives and daughters, other dependents or future generations of the families and to render such assistance pecuniary etc to widows, orphans, destitute and other needy members of the community as may be possible out of the funds which may be especially collected for such objects. The scheme so framed shall be submitted to the Ministry of Defence or such other authority or authorities as may be controlling the funds contributed by the Government or any other organizations, individuals etc. for objects as aforesaid. 

Funds

3.         The funds of the Association shall consist of: -

(a)                Grants allocated by the Government of India from time to time.

(b)               Ad-hoc grants received from Government of India from time to time.

(c)                Voluntary contributions.

(d)               Income from sale proceeds of properties, rents, other incomes etc. i.e.,

Properties donated or received by the Association from time to time; or any other source for the general welfare of the ex-servicemen and their families in India as defined in clause 2 above.

Headquarters

4.         The Headquarters of the All India Gorkha Ex-Servicemen's Welfare Association (AIGEWA) will be located at Multi Purpose Home (MPH), Village- Vijaypur Hathibarkala (Naya Gaon) , PO- Anarwala, Tehsil and District: Dehradun, Uttarakhand, Pin code-248003.

 

Constitution

5.         The Association shall consist of: -

(a)                Office Bearers: -

(i)         President                     -          1

(ii)               Vice- President           -           3 (Vice President of the HQ will be the Senior

·         Central HQ Dehradun      Vice President)

·         Western Sector

·         & North East Sector

(iii)             General Secretary        -           1         

(iv)             Secretary                     -           1

(v)               Treasurer                     -           1

(b)               Surviving Life Members

(c)                One Representative each of the following Organization Affiliated to the Association: -

(i)                 Gorkha Ex-Servicemen's Association, Darjeeling.

(ii)               Meghalaya Gorkha Ex-Servicemen's Welfare Union, Shillong.

(iii)             Gorkhali Sudhar Sabha, Dehradun.

(iv)             Himachal & Punjab Gorkha Association, Dharamshala.

(v)               Gorkha Association, Shimla.

(vi)             Himachal Pradesh Gorkha Ex-Servicemen's Welfare Association, Bakloh.

(vii)           Gorkha Ex-Servicemen's Welfare Union, Nautanwa.

(viii)         Punjab Gorkha Ex-Servicemen's Welfare Association, Pathankot.

(ix)             Gorkha Sudhar Sabha, Jammu Cantt.

(x)               Sirmour Gorkha Association, Nahan (HP).

(d)               AIGEWA may also co-opt individual as a member who fulfills qualification as laid down in Clause 6.

6.         The Office Bearers (the President, Vice Presidents and General Secretary) will be elected by the majority of members during the "Triennial" Annual General Meeting (AGM) and shall hold office for a period not exceeding 3 years. The Office Bearers so elected should be members of the AIGEWA or any of its Affiliated Organization. However, Gorkha Ex- Servicemen and Civilians settled in India, with good proven record of social service should also be made eligible for direct election as Office Bearers of the Association. He should be a member of any Affiliated Organization. In the event of incomplete quorum the AGM, voting by proxy shall not be allowed. General Secretary will be elected for three years tenure  by the house in AGM like other Office Bearers. However, Secretary and Treasurer will not be elected by the house. They will be nominated by the President in consultation with General Secretary and shall have no voting rights. In case of vacancies occurring during the currency of the period for which a member has been elected from the Affiliated Organisation, the Association shall ask the respective Organization to elect a representative to fill up the vacancy so caused; in all other cases, vacancies shall be filled by the President in consultation with the members of the Association. The President would be made a life member of the Association after completion of tenure. The Office Bearers will be eligible for re-election without let or hindrance.

7.         All powers of investment, control and disbursement of funds allocated by the Government of India shall vest in the Association but all measures pertaining to the above will be acceptable only when passed in AGM by not less than 2/3rd majority of members.

Functions

8.         The functions of the Association shall be: -

(a)        To consider all proposals received by the Association from Affiliated Organizations for the benefits, assistance or aids etc.

(b)        To lay down general policies with regard to all matters for the educational, economical and social upliftment of the community.

(c)                To consider claims for pecuniary assistance for the already Established Homes, school and institutions etc.

(d)               To make policy regarding the investment, disbursement and utilization of funds.

(e)                To co-ordinate all educational, social and economical schemes submitted by the Affiliated

Organizations.

(f)                To collect and receive funds and contributions from various Organizations and individuals

etc.

(g)                To advance grants and spend funds for the general welfare and well being of Gorkha ex-

servicemen, widows and their dependents in India through Affiliated Organization.

(g)        To deal with all matters ancillary to the aforesaid objects for which the Association has been formed.

Investment

9.         The fund of the Association shall normally be invested in Government securities, debenture or other gilt- edged or such other stock and securities as may be to the best advantage of the Association.

Management

10.       The Office Bearers of the Association shall constitute a Managing Committee. The Association shall set up a small Secretariat for day today disposal of the correspondence and to such routine matters as may be necessary. The Secretariat Office shall consist of such staff as may be decided upon by the Association at its meeting from time to time. The General Secretary will be executive head of the Secretariat. The Treasurer will be entrusted with a small imprest of Rs 2000/- for meeting expenditure of contingent nature.

Property

11.       Any movable or immovable property of the Association shall vest and be managed by the Managing Committee and may be disposed off under the authority of the Association duly passed by AGM. Similarly the Association shall have power to transfer, lease or dispose off any immovable property or properties duly passed by AGM. All the income and the property of the Association from wheresoever’s received shall solely be spent on the objects of the Association and no portion of it shall be distributed among its members by way of profits, dividends or bonus etc. Besides this, under no circumstances all movable or immovable property donated/inherited or purchased shall be registered in the name of any Office Bearers, but shall be registered in the name of Association only. The receipt of such property shall also be made in the name of the Association.

Contracts & Deeds

12.       All agreement, contracts, power and deeds shall be executed on behalf of the President and the General Secretary or by any two of the Office Bearers or members subject to the prior approval of the Association.

Account

13.       The accounts of the Association shall be audited annually by a Chartered Accountant who will certify to the correctness of the balance sheet and the accounts of the Association.

Bank Account

14.       A joint account with such a bank shall be operated upon by the President and General Secretary/ Treasurer.

Meetings

15.       (a)        The Annual General Meeting of the Association shall be held at least once a year for which one month's notice in writing may be given. The meeting should normally be held at the Headquarters of AIGEWA, Multi Purpose Home (MPH) Naya gaon at Dehradun. However, such meeting can also be organized at the Headquarters of any Affiliated Organizations, if requested by them. Any emergency meeting of the Office Bearers of the Association may be called, if necessary, by giving one week's notice.

            (b)        A meeting can also be convened by a written requisition duly signed by not less than 2/3 members of the Association and for such a meeting not less than three week's notice has to be served.

Remuneration

16.       The Association may compensate any members or Office Bearers or such other person, other than the paid staff of the Association, as may render service to the Association by way of an honorarium sanctioned by a resolution passed at a meeting  of the Association.

 Traveling Expense

17.       Traveling Expense and out of pocket expenses to members, who may be attending meeting at the Headquarters or outside the Headquarters shall be admissible according to Bye-Laws which may be framed by the Association.The members of the association shall be eligible for the following allowances:-
              (a)     Rail fare  -    Actual Second Class fare from the place of meeting & back by the shortest                       route.First class/AC2tier to those members who at time of retirement/in view of their professional                   status were entitled to travel in1st class / AC tier.
             
               (b)     Road Mileage  -  As authorized by the Govt of India to its employees.

18.         Daily allc Rs100/- per day for the journeys & halts provided the halts/absencefrom the HQ exceeds 8 consecutive hours. In case of the President he will be auth Rs 150/- per day. President may grant general or individual exemptions from the operations of this rule if satisfied that;-
               (a)    Prolonged halt was necessary in the interest of the Org.
               (b)    After 10 days extra expenditure will be borne by the member.

19        UPDATED :    Statements Of TA/DA  Paid  to AIGEWA  Office Bearers :-

               Year       Presidents             Three Vice Presidents                            Gen Secty         

                                                 (Central HQ, North East & Western HQ)

              2008         400/-                 13701/-                                                 400/-
              2009         750/-                 10921/-                                                 900/-
              2010         450/-                   5100 /-                                                900/-
              2011          Nil                    12860/-                                                1500/-
              2012          Nil                       Nil                                                         Nil
              2013         16344/-              14965/-                                              16061/-
           
               Note :-    All expenditures relate to  expenses during travels to attend the AGMs , visit by                                            respective Presidents / Affiliated Org Presidents to their affiliated / sister Orgs
                              for Inspections / liaision & sort out their org matters / meeting member ESM.                                                  

 Special Instruction

18.       The Association may frame such Regulations or the Enactment of new bye-laws as may be found necessary from time to time for the efficient management of its affairs. No amendments to Rules, Bye-Laws or the Enactment of a new bye-law shall be made except by a majority of 2/3rd of the total numbers of members of the Association present at any one meeting and shall comply with the requirement of Section 12 of the Societies Registration Act.

Filing of Name of Managing Committee

19.       Once every year on or before the 14th day succeeding the day on which the Triennial Meeting of the Society is held, a list shall be filed with the Registrar of Joint Stock Companies of the names and addresses and occupation of the members of the Managing Committee.

Dissolution of the Association

20.       If upon the dissolution of the Association and after the satisfaction of all its debts and liabilities any property whatsoever, the same shall not be disbursed or immovable property distributed among its members but shall be transferred to some other similar society as required by Section 14 of the Societies Act.

          BYE LAWS OF THE ALL INDIA GORKHA

       EX-SERVICEMEN’S WELFARE ASSOCIATION

Name

1.         This Association shall be called "The All India Gorkha Ex-Servicemen's Welfare Association". It is registered as an Association under Registration of Societies Act XXI of 1860 and is recognized by the Government of India and its registered address is Village: Vijaypur Hathibarkala (Naya Gaon) , P.O: Anarwala, District: Dehradun, Uttarakhand, Pin Code-248003.

Objects

2.         The Objects of the Association shall be as follows: -

            (a)      To frame and formulate such scheme or schemes from time to time as may be conducive to                 further and promote the economical, social and educational welfare of Gorkhas who have actually

            served in the ranks or as non-combatants (enrolled) in the Defence Services, or who may be in                     active Military Service and also for the advantage of their sons, brothers, wives and daughters or                    other dependents or future generations of their families Particularly.

            (b)    To render such assistance-pecuniary etc. to widows, orphans, destitute and other needy                       members of the community as may be possible out of funds, which may be especially collected for                 such objects.

           (c)     To consider and put into force all proposals received by the Association from Affiliated                        organisations for the benefits, assistance or aids etc. to members of the community.

            (d)       To lay down general policies with regard to all matters for the educational, economical and

social uplift of the community.

(e)                To set up new destitute homes, schools, institutions etc. and to maintain those already

established in India.

(f)        To lay down policies regarding investment, disbursement and utilization of the funds belonging to the Association.

(g)        To co-ordinate all educational, social and economical schemes submitted by the Affiliated Organizations.

(h)               To collect or receive funds/contributions from various organizations and individuals etc.

for prosecution of objects for which the Association has been formed.

(i)                 To spend funds on matters effecting the general welfare and well being of Gorkhas in India

in accordance with rules and regulations which may be framed by the Association from time to time.

 (i)        To deal with all matters ancillary to the aforesaid objects for which the Association has been formed.

Membership

3.         The Members shall consist of: -

(a)        Persons who signed the application for registration.

(b)        Persons admitted in accordance with the Rules of the Association.

4.         In accordance with the Constitution of the Association shall at present consist of  founder membership, office bearers, representatives of the Ex- Servicemen’s  Organizations etc. duly authorized at a meeting of that organization. This number may be increased and representatives of other Gorkha Organizations catering for the welfare of ex-servicemen, who have not so far been included, may be admitted, on application, as members subject to the approval of the Association.

5.         Application for the future membership of the Association shall be made to the General Secretary, who shall dispose off the application either by circulation of papers to the members or at a regular meeting of the Association. The Association shall have power to grant admission or refuse it without assigning reasons. “Fresh application for affiliation with the AIGEWA Association shall not be considered from Organizations who are not eligible for the membership with the AIGEW Association”. However to ensure full participation of all representatives of Gorkha Ex- Servicemen’s organizations functioning at Tehsil or Sub Divisional level active representation shall be given to all affiliated association in the District/Regional or state level in the jurisdiction.

6.         Any Organizations already Affiliated or to be affiliated to the Central Association shall be required to pay an entrance fee of Rs.100/- annual subscription of Rs.250/- to the Association, no entrance fee being payable by the organizations who are already affiliated. When this fee has been paid, the representative shall be deemed to have reserved all rights and incurred all the obligation, and responsibilities of a member of the Association as laid down in the Act, Rules and these Byelaws. If an Affiliated Organization is in arrears for one year to pay the subscription as stipulated above, the name of the representative of the Organization will be removed from the membership after serving  due notice of one month is served.

7.         Members representing the Ex- Servicemen’s Organization shall be elected by members at their regular meeting. For this purpose, the General Secretary shall write to the Organizations concerned at least two months before the expiry of the period of membership of the Association. In the event of no nomination being received, the vacancy will be treated as an interim vacancy and filled up by the President of the Association in consultation with the President of the organisation concerned.

8.         While a representative of the regional Affiliated Associated Organizations is elected as a member of the Association in the manner prescribed in clause 7 above, a copy of the Resolution to this effect duly endorsed by the Chairman of the meeting shall be forwarded to the General Secretary of the Association. On receipt of the copy of the Resolution, the General Secretary shall scrutinize the papers and place them before the members of the Association. Once a representative has been elected from the Associate Organizations, he shall continue to be the representative for the Affiliated Organization till the next election is held, except as provided in clause 10 below. The Associate Organization shall, however, have the power to recall and replace representative from the Association.

9.         The Association may, by a resolution, declare a vacancy having occurred, if a member of the Organizations absents himself from two consecutive meeting without intimating in writing his inability to attend, in which case the Associate Organization shall be asked to fill up the vacancy thus caused by electing another representative at their regular meeting as per clause 7 above.

Termination of Memberships

10.       The membership will be terminated in the event of: -

            (a)        (i)         Death.

(ii)               Insanity.

(iii)             Declaring in writing to the General Secretary his intention to resign.

(iv)             Becoming a paid employees of the Association.

(v)               Any action, which may be found by the Association to be dishonest or contrary to

 the stated objects of the Association.

            (b)        When a member resigns his membership, he shall send a letter of resignation to the

General Secretary  and such resignation shall take effect from the date/his resignation is accepted by the Associate organisation , the members shall send intimation of their resignation to the General Secretary through the President of the organisation, which they represent.

Acting President

11.       In case of President's post falling vacant at the Headquarter of the Association, his duties will be carried out by the Senior Vice President as Acting President, and he will exercise full powers of the President till such time a new President is elected at the next AGM of the Association.

Disciplinary Action

12.       (a)        Disciplinary action may be taken by the Association against any individual member, if he is found guilty by two third of the members present in the meeting convened to investigate into the allegations of having committed any one the following delinquencies: -

                        (i)         Undesirable activities aimed at disrupting the Organization.

(ii)               Indulgence in misrepresentation and distortion of the facts, with the objects of

Injuring the reputation and integrity of other co-members or Affiliated Organization.

(b)        The disciplinary action may take any of the following forms depending upon the decision of the President who will be guided by the wisdom of the house.

                        (i)         Forfeiture of the membership.

(ii)               Suspension from active participation for a certain period.

(iii)             Administration of a strong warning.

13.       Members, including the Office Bearers of the Association, shall hold office for a period of 3 years except as provided for in clause 6 above. The period of Office Bearers shall commence from 1^st December. Members and Office Bearers shall continue in office after expiry of their terms of office until their successors are elected without let or hindrance.

Management

14.       The Association shall meet at least once a year or oftener, if necessary, to conduct the affairs of the Association and at such meeting at least one half of the total number of representatives of Affiliated Sister Organizations of the Association shall form a quorum. All meetings shall be presided over by the President. In his absence, Senior Vice President or in their absence, one of the other members of the Association present so elected, shall preside. Invariably a question raised, which has far reaching effect on  the functioning of the Association, if deleted, shall be decided by the majority of votes. Each member shall have one vote. The Chairman shall have a casting vote in case of an equality of votes. At least one month’s notice in writing of a meeting of the Association shall be given to the m,embers but the period may be lessened in emergent cases.

15.       In case of emergency, where there may not be sufficient time to convene a meeting, the General Secretary may obtain the comments of members of the Association by circulation of papers. Such decisions arrived at by circulation shall be placed before the next General Body Meeting of the Association for their confirmation. In the event of immediate decision being necessary for the interest of the Association, the President, in consultation, with the Senior Vice President will have the right to take decision, which may later be confirmed by the other members at their next meeting.

16.       The ultimate authority in all matters, including the Constitution and the Administration of the Association shall vest in the members of the Association, who shall meet at the Headquarters or any other place to be decided upon by the President of the Association for the conduct of the business.

17.       It shall be competent to the Association to frame subsidiary by laws for the conduct of the business of the Association consistent with the Act, the Rules and these by laws. Such subsidiary by laws shall be entered in the minutes of the Meeting of the Association and shall be effective only after they are approved by minimum 2/3 members of the Association present at the Meeting.

18.       The Association may compensate any member or Office Bearer or such other persons, other than the paid staff of the Association as may render service to the Association by way of an honorarium, sanctioned by a resolution passed at the Meeting of the Association.

19.       No amendment to the rule, by laws or the Enactment of a new by law shall be made except by a majority of the two- third of the total number of members of the Association present at the Meeting .

20.       Subject to such resolution as the members of the Association may from time to time pass the office bearers of the Association  shall have the powers mentioned below: -

            (a)        President: - The President shall exercise general control over all affairs of the

Association. He shall have powers to appoint administrative staff/employee of the establishment

on the recommendation of the General Secretary as well as fine, suspend or dismiss an employee

of the Association. In case of emergency the President may pass order on administrative matters,

which shall be placed before him by the General Secretary.

(b)        Vice- President: -  In the absence of the President, Senior Vice President shall carry out

the duties of the President.

(c)        General Secretary: -        The General Secretary shall be responsible for the executive

Administration of the Association subject to the control of the President and shall have custody of

all papers, documents and properties of the Association. Should the General Secretary require

relief from work, the President may grant such relief, making suitable arrangements for the

conduct of the work. The powers and duties of the General Secretary shall be as follows: -

            (i)         To take necessary action for the achievement of the objects of the Association.

(ii)               To enforce observance of the Rules and Bye- Laws of the Association.

(iii)             To conduct all correspondences on behalf of the Association.

(iv)             To be responsible for the safe custody of all papers, files and other property of the

 Association entrusted to him or received by him in the ordinary course of business.

(v)               To summon meetings of the Association with the approval of the President and

to circulate notices, agenda thereof to the members.

(vi)             To record proceedings of the meetings of Association and take necessary action

thereon.

(vii)           To examine accounts and to incur expenditure on petty items without the prior

sanction of the Association upto a sum not exceeding Rs.500/- at any time. A record of all expenditure on this account will be maintained in the Imprest Account Book and will be supported by receipt vouchers. Such records of expenditure should be placed before the President for inspection and obtain countersignature at every meeting of the Association.

(viii)     To appoint, confirm, suspend or remove, discontinue or dismiss any employee of the Association subject to the approval of the President.

(ix)       To be responsible for looking after the general management of the Association and bring to the notice of the President any matters of interest, grievances or complaint and to take his order thereon.

            (c)        Secretary: -           He will assist the General Secretary and in his absence hold

responsibility as stated above.

(e)                Treasurer: -          

(i)         The Treasurer shall take charge of all cash and funds of the Association and shall be responsible for it’s safe custody and shall make disbursements only after obtaining

approval of the President in accordance with the Rules and Bye Laws of the Association.

(ii)               He/She shall collect and receive cash on behalf of the Association and issue receipt thereof.

(iii)             He/She shall deposit all cash in bank authorized by the Association retaining on hand a cash balance not exceeding Rs.2000/- to meet the current and emergent expenses.

(iv)             The/She shall keep a regular account of all cash received and disbursements made and shall be responsible for the maintenance of proper account books, vouchers etc. which should be submitted through the General Secretary to the President for inspection and countersigned at the end of every month.

(v)                He/She shall prepare accounts and a balance sheet which after audit shall be considered at the Annual General Meeting of the Association.

(vi)             All payment shall be supported by receipt and vouchers duly passed by the

General Secretary

Procedure for Meeting

21.       The General Secretary of the Association shall convene all meeting of the Association as and  when necessary in consultation with the President or in his absence the Senior Vice President. A meeting can also be convened by a written requisition duly signed by members representing not less than two-third of the existing members of the Association and for such a meeting not less than 3 weeks notice has to be served. At least one month’s notice shall ordinarily be given of a meeting  to members of the Association and the notice and agenda shall be sent by post UPC or delivered personally. Non-receipt of notice by a member shall not invalidate the proceeding of the Meeting. A member desiring to propose a resolution at a Meeting or to discuss a subject falling within the preview of the objects of the Association shall give notice in writing and send notes on the subjects at least 3 weeks prior to the Meeting and he shall at the same time circulate copies of such resolutions or notes on the subject to other members also.

Travelling Allowance including Daily Allowance to Members

22.       The members of the Association shall be eligible for the following travelling and daily allowances:-

            (a)        Railway Fare:-           Actual Second Class railway fare from place of departure to the place of

the Meeting and back by the shortest route. First Class /AC/II Tier fare will be admissible to only those Members who are t the time of their retirement from service or in view of their professional status are/were entitled to travel First Class/AC II Tier. Others will travel by second class as stated above.

Note:-

(i)         The shortest route shall be that  by which the traveler can most speedily reach his destination by the ordinary modes of travelling.

(ii)        The point in any station at which journey is held to commence or end is the railway station in the case of train journey.

(b)        Road Mileage:-           As authorised by the Government of India to its employees grade wise.

(c)        Daily Allowance:-       Daily Allowance @ Rs. 250/- per day for the journeys and halts, provided the absence from the respective Headquarters exceeds 8 consecutive hours. In the case of President of the Association , he will be entitled to Rs.    /- per day. Daily Allowance may not be drawn for a continuous halt of more than 10 days at any once place, provided the President may grant general or individual exemptions from the operation of this rule on such conditions as the said authority thinks fit and is satisfied:-

(i)         That the prolonged halts are necessary in the interest of the association.

(ii)        That such halts continue after the first 10 days to entail extra expenditure upon the member concerned.

(d)        Conveyance Charges at Out- Stations:-        Members  may be granted in addition to any other travelling allowance that may be admissible reimbursement of bonafide charges on account of conveyance hire incurred by them in the discharge of their duties subject to the following conditions:-

(i)         That the concession is limited to journeys performed to and form a meeting place if the distance covered is more than one mile from the place of his residence at out-station to the place of meeting or vice-versa.

(ii)        That amount does not exceed the charges which would be payable for the ordinary means of conveyance available in that locality.

(iii)       That the conveyance charged do not exceed the monetary limit of Rs. 50/- per diem.

(iv)       That the claim for such charges are preferred in the T.A. claim bill at Appendix A of the Bye Laws of the Association showing full particulars of the journeys thus performed.

23.       The travelling allowance should be claimed by the members concerned in the Bill at Appendix A. the General Secretary will scruitinise the T.A. Bills and pass the claims for the payment by the treasurer.

24.       For the purpose of scrutiny, a period of absence from Headquarters begins when a member actually leaves his Headquarters and ends when he actually returns to the place in which his Headquarters is located. In case of members representing affiliated organisation the town where the registered office of the organisation is located will be considered the Headquarters of the respective reprentative. The time recorded in the Railway Time shall ordinarily be taken as the time of departure and arrival of the train for the purpose of scrutiny in the Travelling Allowance Bill.

25.       Office Contingency:-  Sister Organisations shall be paid office contingency @ Rs.1000 /- to be paid  annually. Payment may be made during AGM.